ANNEX 1:
SCOTT WILSON'S PERFORMANCE AGAINST
THE UNGC PRINCIPLES 2008-09

PRINCIPLE 1:
business should support and respect the protection of internationally proclaimed human rights

COMMITMENT Group Policies on Values and Ethics, Recruitment and Employment, Learning and Development, Reward and Recognition, Risk Management, Training and Continuing Professional Development, Health, Safety, Welfare and Security, and Dealing with a Concern.
SYSTEMS Human Resources; Supply Chain Management and Procurement, Risk Management.
GOALS FOR 2008–09
  • Publish and distribute the new consolidated policy statement: The way we do business.
  • Follow-up with training and raise awareness with reference to the UNGC Principles.
  • Review the experience of the Millennium Project in building a school in Mozambique and formulate plans for future activities.
  • Report on the working experience and future development plans with our NGO partner and other potential partnerships.
  • Develop metrics system to monitor global office risk assessments and other key indicators.
ACTIONS AND
ACHIEVEMENTS 2008–09
  • Publication and distribution of new policy statement The way we do business.
    Seminars in every office and a hard copy distributed to all staff. The new Values and Ethics Policy now includes requirement for ‘promoting human rights’ within our sphere of influence.
  • Continued support in-house Millennium Project and lessons learned from Mozambique School Project.
  • Response to Wenchuan Earthquake in China, giving generously of money (£15,000), time and professional services.
  • Continued patronage of RedR.
  • Updated intranet resources and promotion of UDHR.
  • Client attention drawn to core labour standards.
PERFORMANCE INDICATORS
2008–09
  • No record of any ‘whistleblower’ or other complaints from internal or external
    stakeholders.
GOALS FOR 2009–10
  • Continue to promote awareness of human rights to staff and clients.
  • Assist in defining new major project for the Millennium Project.

 

PRINCIPLE 2:
business should make sure that they are not complicit in human rights abuses

COMMITMENT Group polices as per Principle One plus Dealing with a Concern supporting procedure and the intranet page ‘Human Rights – Group Expectations’.
SYSTEMS Strategic and Operational Risk Assessment; Procurement.
GOALS FOR 2008–09
  • Appoint new Group Supply Chain Manager and review global procurement procedures.
  • Identify new systems for implementing and monitoring human rights compliance in our supply chain.
  • Incorporate specific human rights risk awareness in our guidelines for working in different countries.
ACTIONS AND
ACHIEVEMENTS 2008–09
  • New Group Supply Chain Manager appointed.
  • Review of procurement under way.
  • The way we do business booklet published and distributed to all staff. The Dealing with a Concern Policy and procedure provides a more appropriate channel for escalating concerns on human rights issues to management.
  • Further development of specific human rights awareness, particularly using a preliminary checklist for considering involvement in projects in countries with non- democratic environments.
PERFORMANCE INDICATORS
  • No instances of actual/potential abuse of human rights reported within sphere of influence.
GOALS FOR 2009–10
  • Develop new procurement policies with reference to human rights.
  • Roll out and review checklist to be used across project opportunities in countries with non-democratic environments.

 

PRINCIPLE 3:
business should uphold the freedom of association and the effective recognition of the right to collective bargaining

COMMITMENT Group Policies on Recruitment and Employment, Learning and Development, Reward and Recognition, and Dealing with a Concern.
SYSTEMS Human Resources (e.g. ‘Time off for Trade Union Duties Policy’ defined within our Employment Policy and Procedures Handbook), Supply Chain Management and Procurement.
GOALS FOR 2008–09
  • Establish the Sustainability Board to advise the Group’s Main Board on sustainability in our corporate governance, our design services and as a discrete consultancy offering.
  • Monitor and report outcomes on staff raising ethical issues.
ACTIONS AND
ACHIEVEMENTS 2008–09
  • Sustainability Board established.
  • Continued support for staff membership of professional bodies (Company pays membership fee).
  • Continued Company Council (employee consultation group) in the Railways Division.
  • Staff representatives elected to consult on TUPE transfers.
  • Collective Redundancies Consultation Committee, a group of employees  nominated to represent Scott Wilson’s regions and sectors, for the purposes of  collective consultation over the three months following redundancy announcements.
PERFORMANCE INDICATORS
  • Good relationship with trades unions representing staff where present in the business.
GOALS FOR 2009–10
  • Maintaining staff morale in difficult economic conditions.
  • KPIs for Sustainability Board.

 

PRINCIPLE 4:
the elimination of all forms of forced and compulsory labour

COMMITMENT Human Rights – Group Expectations.
SYSTEMS Human Resources; Strategic and Operational Risk Assessment, Supply Chain Management and Procurement.
GOALS FOR 2008–09
  • N/A
ACTIONS
  • Review and reissue of labour corporate policy statements in The way we do business booklet.
  • Assessment of project opportunities in countries where there have been issues of forced and compulsory labour.
  • New checklist for considering project opportunities in countries with non-democratic regimes.
PERFORMANCE
  • No actual or potential situations reported.
GOALS FOR 2009–10
  • Consider experience and practices of other UNGC signatories.
  • Apply and monitor checklist for considering projects in countries where there may be concerns about forced and compulsory labour.

 

PRINCIPLE 5:
the effective abolition of child labour

COMMITMENT Human Rights – Group Expectations.
SYSTEMS Human Resources, Strategic and Operational Risk Assessment, Supply Chain Management and Procurement.
GOALS FOR 2008–09
  • N/A
ACTIONS AND
ACHIEVEMENTS 2008–09
  • Review and reissue of all corporate policy statements in The way we do business booklet.      
  • Continue to develop staff guidance.        
PERFORMANCE INDICATORS
  • No actual or potential situations reported.
GOALS FOR 2009–10
  • Continue to monitor relevant staff/NGO/client concerns.

 

PRINCIPLE 6:
the elimination of discrimination in respect of employment and occupation

COMMITMENT Mission and Values, Group Policies on Recruitment and Employment, Learning and Development; and Dealing with a Concern.
SYSTEMS Recruitment and Selection Policy’ and ‘Diversity and Equality Policy’ within our Human Resources’ Employment Policy and Procedures Handbook.
GOALS FOR 2008–09
  • Promote the Dealing with a Concern policy.
  • Develop metrics to report progress in diversity/non-discrimination in different     offices.
ACTIONS AND
ACHIEVEMENTS 2008–09
  • Review and reissue of non-discrimination corporate policy statements in  The way we do business booklet.    
  • Continued development of staff guidance (e.g. ‘cultural sensitivity’ on Company intranet).    
PERFORMANCE INDICATORS
  • No reports of any form of discrimination received from internal or external stakeholders.
GOALS FOR 2009–10
  • Collect data on ethnic background of Scott Wilson integrated global enterprise.

 

PRINCIPLE 7:
business should support a precautionary approach to environmental challenges

COMMITMENT Group Policies on Management Systems, Continuous Improvement, Sustainability and Environment.
SYSTEMS ISO 14001 accredited Environmental Management System in the UK and abroad.
GOALS FOR 2008–09
  • Publish and distribute the new consolidated policy statement: The way we do business.
  • Establish the Sustainability Board to advise the Group’s Main Board on sustainability in our corporate governance, our design services and as a discrete consultancy offering.
  • Develop improved EMS/ISO 14001 systems to obtain data from global offices.
ACTIONS AND
ACHIEVEMENTS 2008–09
  • The way we do business booklet issued.   
  • Scott Wilson’s Sustainability Board established.
  • Continued support for the UNGC Caring for Climate initiative.  
  • Sustainability statement prepared for use in project submissions.
  • EMS reorganised so that responsibility for environmental impacts related to UK premises has been transferred to professional Facilities Management function.
  • Ongoing project environmental risk assessment.
  • Brisbane office now ISO 14001 accredited.
PERFORMANCE INDICATORS
  • Only minor non-conformities revealed in third party ISO 14001 review.
GOALS FOR 2009–10
  • Undertake a participatory review of the effectiveness of the EMS and review/revise where necessary.
  • Promote revised EMS to employees and increase awareness.

 

PRINCIPLE 8:
business should undertake initiatives to promote greater environmental responsibility

COMMITMENT Group Policies on Management Systems, Continuous Improvement, Sustainability, and Environment.
SYSTEMS ISO 14001 accredited Environmental Management System in UK and creation of new Sustainability Board.
GOALS FOR 2008–09
  • Develop improved EMS/ISO 14001 systems to obtain data from global offices.
  • Improve data collection with particular reference to business travel and energy consumption.
  • Implement initiatives to minimise waste and promote recycling and track performance.
ACTIONS AND
ACHIEVEMENTS 2008–09
  • New, improved report on Carbon Footprint 2008–2009.
  • Improved data collection with particular reference to business travel and energy consumption.
  • New green travel plans (e.g. Glasgow and Nottingham offices).
  • Continued EMS training and communications programme.
  • Clients encouraged to review environmental commitment through  CEEQUAL/BREEAM.
  • SQE staff have set up a metrics system to obtain data on electricity, gas and  travel from different offices.
PERFORMANCE INDICATORS
  • Range of energy conservation (e.g. use of renewable and CHP electricity) and   waste recycling initiatives promoted by local offices.
GOALS FOR 2009–10
  • Trial monitoring of waste and recycling in selected offices.
  • Consider signing up to the Halving Waste to Landfill initiative.
  • Promote BREEAM, LEAD and CEEQUAL to clients.
  • Extend Green Travel Plans to other offices.

 

PRINCIPLE 9:
business should encourage the development and diffusion of environmentally friendly technologies

COMMITMENT Group Policies on Management Systems, Continuous Improvement, Sustainability, and Environment.
SYSTEMS ISO 14001 accredited Environmental Management System.
GOALS FOR 2008–09
  • Install SMART meters in selected offices to monitor electricity consumption.
  • Encourage use of new technologies throughout the Group and establish a system to capture data.
ACTIONS AND
ACHIEVEMENTS 2008–09
  • Introduction of SMART automatic energy meters and monitoring systems into four offices to monitor electricity consumption.
  • Involvement in Clean Development Mechanism projects including development and diffusion of environmentally friendly technologies e.g. waste-to-energy.
  • Total Integrated Earthworks Solution developed and promoted to clients.
  •  Involvement in WRAP project encouraging other consultancies, local authorities and decision makers to incorporate recycling targets into planning policy.
PERFORMANCE INDICATORS
  • Active involvement in research and information dissemination relating to resource efficiency.
GOALS FOR 2009–10
  • Install further SMART meters in selected offices.
  • Monitor data from SMART meters and use this as baseline to enhance the carbon  footprint exercise.
  • Refine and implement polices to reduce carbon footprint.
  • Invest in the utilisation of new environmentally friendly technologies in selected offices as a trial e.g. grey water recycling.

 

PRINCIPLE 10:
business should work against corruption in all its forms, including extortion and bribery

COMMITMENT Group Policies on Values and Ethics; Share Dealing, Dealing with a Concern.
SYSTEMS Group Secretariat procedures and Employee Handbook, Strategic and Operational Risk Assessments, Supply Chain Management and Procurement.
GOALS FOR 2008–09
  • Link anti-corruption to human rights’ guidelines (raising awareness).
  • Integrate business integrity management system within planned training.
ACTIONS AND
ACHIEVEMENTS 2008–09
  • Review and reissue of all corporate policy statements in The way we do business booklet.
  • New Group Secretariat procedures on Facilities Payments, Financial Inducements, Business Gifts and Hospitality, Political Contributions and Activities,  Use of Third Party Agents and Dealing with a Concern.
  • Continued support for the UK Anti-Corruption Forum (i.e. founder/member and presentations at annual conference).
  • Voluntary contributions to consultative processes.
  • Delivery of anti-corruption consultancy services.
PERFORMANCE INDICATORS
  • No reported allegations or incidences of corruption or malpractice from internal or external stakeholders.
GOALS FOR 2009–10
  • Introduce some basic guidance on Unite for anti-corruption.
  • Review our experience from consultancy projects to strengthen our approach to anti-corruption.